Environmental Leadership Programme (ELP2)

1. Who are we?

The West Midlands Environmental Leadership Programme 2 (ELP2) is a project initially powered by UpRising and Shropshire Wildlife Trust (SWT) and funded by the National Lottery Community Fund. ELP2 is addressed to 18–25 year olds based in the West Midlands and aims to combine UpRising's record of engaging and supporting young people from all communities with SWT’s experiences of outdoor learning, building nature connection, and community campaigns.

On Monday 24th February 2025, the ELP2 project will be transferred from UpRising to a new home within the Royal Society of Wildlife Trusts (also ‘RSWT’ and ‘we’ or ‘us’). RSWT will be the data controller of the personal data processed in the context of the ELP2 project as they will decide how data will be processed and the purposes for processing. RSWT are, therefore, notifying the relevant stakeholders to update them of this change and circulate an opt-in consent form to allow the recollection and processing of the up-to-date stakeholder data. This data will be held by RSWT as part of the ongoing ELP2, and therefore, any queries or concerns should be directed to:

The Wildlife Trusts, The Kiln, Mather Road, Newark United Kingdom NG24 1WT

Email: lpalmer@wildlifetrusts.org

Telephone: 01636 677711

2. Why do we collect and process your personal data?

ELP2 uses the personal information we collect about you for the following purposes:

1. Contacting you about engagement opportunities, such as supporting the programme as a guest speaker, facilitator, mentor, host or coach.
2. Sending communications about project news and events or other relevant information.
3. Sending you surveys and feedback after programmes you have supported.
4. Taking and making use of photographic images in publications and on our website.
5. Within our reporting for project funders.
6. Internal record keeping, such as to ensure our records are accurate and up-to-date.
7. Understanding how you use our services and website.

Please note that Information may also be anonymised for evidence and research purposes. We use two diff erent lawful bases for processing your data:

• i) Legitimate interest

This is where we have identified a genuine and legitimate reason for processing your personal data, which crucially does not override your rights or interests. See Points 5 and 6 above.

• ii) Opt-in consent

This is where you have given us explicit consent to contact you via specifi c communication channels. Points 1 – 4 are examples of where ELP2 may seek your consent to process your personal data for a specific purpose. ELP2 gives you a clear opportunity to withdraw your consent any time you wish.

3. Who is your information shared with?

We will not sell, distribute, or lease your personal information to third parties unless we have your permission or are required by law to do so. RSWT may share personal data with subcontractors or suppliers to provide us with services, such as to provide applications or cloud-based software, data processing, or IT services. These third parties (called “data processors”) process your personal data on our behalf and under our instructions.

4. Security and Retention provisions

We are committed to ensuring that your information is secure. All the personal data we process is processed by our staff in the UK. However, for the purposes of IT hosting and maintenance your information may be stored in data centres outside of the European Economic Area (EEA). This will be done in accordance with the UK statutory and regulatory requirements and in line with our internal policies and procedures.

ELP2 will only use and store information for as long as it is required and for the purposes it was collected for. If we need to keep information for longer (e.g., reporting purposes) then any personal data will be anonymised. For more information on how we will process your personal data, please visit: www.wildlifetrusts.org/privacy-policy

5. Your rights

We respect your right to control your data. Your rights include: